1. Vendors will be approved as the Santa Rosa Wednesday Night Market (“Market”) deems appropriate. Wholesalers, distributors, and processors of packaged food products will not be considered for participation.
2. Space is limited. Early application is recommended. Vendors who wish to be considered for vending on Opening Night of the Market must apply as soon as possible.
3. All fees are non-refundable. There is NO refund for rained-out Markets.
4. The Vendor Selection Committee places priority on providing a variety of Vendors at the Market. Out-of-county applicants are considered after local applicants. Selections are made based on an application, photographic presentation, and/or a personal showing of the product as described in the application.
5. A waiting list of persons or organizations that wish to participate in the Market will be kept in the Santa Rosa Wednesday Night Market office. Any space that becomes available will be reserved for the applicant on the top of the list. Applicants must show they are qualified in all respects in order to be placed on the waiting list.
6. Applicant understands that he/she will not be allocated space until all of the documentation is approved and fees are paid in advance.
7. Vendors may re-enter to load supplies from 8:30 – 9:00 pm only.
8. Once your permits, licenses, other applicable data and payment have been received you will be notified by email with a Market driving map, general information and your assigned booth location.
9. Must have approved fire extinguisher (if cooking or generator in use).
10. Food booth areas must be kept neat, clean and in compliance with all governmental statutes, ordinances and regulations at all times.
11. Dumping of coals or hot oil into the street or trash cans in prohibited. Hot coals and hot oil may NOT be disposed of into plastic garbage cans. Hot coals and hot oil MUST be disposed of in a metal can and taken back to the restaurant for disposal. Please keep cat litter available in case of oil spill.
12. Dumping of any water or ice into storm drains or planter boxes is prohibited.
13. Each Vendor is responsible for all parking fees – no vehicles are allowed to park within the Market area (except for select Farmers).
14. The Market participates in the Supplemental Nutrition Assistance Program (SNAP) for fresh farmed goods. See our Frequently Asked Questions website page for more information.
15. The Market will assign a location to each Vendor. Space sizes are approximately 10′ x 10′ designated within the Market footprint. Booth location is subject to change per the Market needs.
16. All operations must be within the marked space for your booth. No activities are allowed on sidewalks, sidewalk peninsulas between parking bays, or within the fire lane area of the street, unless specifically designated by the Market Manager. There are no A-frame sandwich board signs allowed outside of your designated area.
17. Approved applicants are responsible for providing:
    1. The name of the responsible person who will be in attendance at the Market.
    2. Tables, chairs, furnishings, backdrops or any equipment needed for your booth.
    3. Proper disposal of all in-booth trash during and after the Market.
    4. Silent generator power, if needed (80 decibels or below). Electrical power is not provided to Market Vendors.
    5. Signs indicating Vendor name and price(s) if appropriate.
    6. Approval by the Market Manager of any changes in items sold prior to changes being made. Items sold must be those items described in the application and initially approved by the Vendor Selection Committee.
18. Food Vendors (does not apply to Pre-Prepared Food Vendors) are responsible for:
    1. 50 gallon trash receptacle for food prep/booth supply refuse (this may be dumped into a nearby dumpster at close of Market).
    2. Fully enclosed booth (as required by Health Codes).
    3. Hand-washing stations (as described by Health Codes).
    4. Access to nearby restroom and kitchen clean-up area that meets Health Department requirements.
19. Vendors should be aware that the Santa Rosa Wednesday Night Market liability insurance does NOT cover sellers. Vendors are encouraged to obtain their own liability insurance.
20. All Vendors are required to operate customer lines parallel to Market traffic, to avoid interference with access to other Market Vendors.
21. Participants must clean all streets, curbs, sidewalks and adjacent business alcoves and remove any litter that results from their activity.
22. Participants may not harass downtown visitors. Activities which are conducted in such a manner as to interfere with the goals or purposes of the Santa Rosa Wednesday Night Market may result in immediate removal from the Market without a fee refund.
23. Handbills may not be posted without City or property owner approval.
24. All Vendors will be required to pay their booth fees one week in advance of each Market night attending. Vendors who are delinquent on their payments will not be allowed to set-up their booth.
25. Any Vendor who is two (2) weeks or more delinquent in payments is considered failing to fulfill their contract obligations and all future reserved Market booth spaces will be cancelled.
26. Credit Card payments are accepted online. Once booth space is approved, invoices will be sent by email and an online payment option will be available on the invoice. Credit Card payments will also be accepted at the Information Booth at the Market for future weeks.
27. Vendors must notify the Market Manager no later than 48 hours before the Market if they will not be attending at a given Market or they will be charged for the space. They may email santarosawednesdaynightmarket@gmail.com or text emergencies to Tina at 707-246-6741   48 hours in advance of non attendance.
28. Vendors are responsible for paying any and all parking fees associated with parking. The Wednesday Night Market is not responsible for paying any parking fees or fines Vendors incur.
29. Vendor Rules and Regulations are subject to change and may be sent via email prior to the beginning of the 2020 Market Season. By signing above, Vendor agrees to read and abide by all Rules and Regulations above and those sent at a later time by the Market Manager. Vendor also agrees each individual representing the Vendor at the Market will be made aware of and abide by the Rules and Regulations.

Applications will not be reviewed unless the $25 application fee and all permits and documents are received. Thank you for your time and interest. Applications are accepted throughout the season; please allow two weeks for processing. Send Questions to santarosawednesdaynightmarket@gmail.com or text emergencies to Tina at 707-246-6741.